IT Shows

Information Resource Assistant

  • Full-time
  • Arlington, VA

Job Title:            Information Resource Assistant

Application Deadline:  Open Until Filled

Location             Arlington, VA

Clearance:          Ability to obtain and maintain a security clearance required. Candidate must be a US Citizen.

 

Position Description: Performs Information Resource Assistant/Quality Control and Auditing. This position includes a cross section of an Information Resource Center and Business Center duties; with other administrative tasks as assigned. Provides business center backup. Security Clearance or ability to obtain it required.

Specific Duties:

·       Responsible for quality control, specifically the IRC Project Information Management System (PIMS) database

·       Responsible for ensuring the Quality Control (QC) process is adhered to by reviewing all information entered into agency's database and signing off on all QC checklists.

·       Responsible for updating the QC spreadsheet which documents every piece of information that has been received, entered into the database, and filed away (for every project file)

·       Responsible for maintaining QC Spreadsheet

·       Assist the Lead PIMS Specialist with all audit requests

·       Assist with filing all documents brought into the PIMS room, in addition to filing all project files

·       Assist the Lead PIMS specialist with Records Information Management Assessment

·       Actively work with the Assistant Project Manager in the CAF's records management project.

·       Continuously accept working files from the USTDA program staff and integrate the material into the official files when appropriate in accordance with accepted USTDA records management procedures.

·       Assists with coverage of the Information Resource Project file room.

·       Check reports in and out of the file cabinets and TDA Management Information System.

·       Pull project files for scanning as directed.

·       Pull project files for disposition to NARA as directed.

·       Tracks all agency subscriptions and provides draft action memos for renewal requests.

 

Qualifications:

·       Strong computer skills (database, word processing, and accurate data entry skills) Commitment to innovative and quality customer service

·       Excellent verbal and written communication skills

·       Ability to organize and manage multiple tasks

·       Attention to detail

·       Physical ability to move large number of files and/or file boxes

·       Experience with Audio Visual equipment preferred

·       Library or Records Management experience a PLUS

·       Physical ability to move large number of files and/or file boxes

·       High School diploma required; college degree preferred

·       Familiarity and proficiency with the use of commercial software packages and databases, such as Microsoft Outlook, Word, Power Point and Excel.

·       Ability to respond with flexibility and to provide assistance in a time sensitive environment. Strong organizational and customer service skills. Awareness of information and physical security procedures.

·       Ability to obtain and retain a “SECRET” security clearance.